Terms & Conditions

Pope John Paul II Academy – Annual Gala Website Terms of Service
Effective date: 11/01/2025

1) Acceptance of these Terms

By accessing or using the Pope John Paul II Academy Annual Gala website (the “Site”), purchasing tickets, making a donation, registering as an attendee, bidding, or submitting sponsorship information, you agree to these Terms of Service (“Terms”). If you do not agree, do not use the Site.

2) Purpose of the Site

The Site is provided to:

share information about the Annual Gala (the “Event”),

sell Event tickets and related items (e.g., tables, add-ons, raffle entries where permitted, auction items where applicable),

accept donations,

facilitate sponsorships, and

collect attendee details required for Event planning and fulfillment.

3) Eligibility

You represent that you are at least 18 years old (or the age of majority in your jurisdiction) or have permission of a parent/guardian to use the Site and complete any transactions.

4) Purchases, Donations, and Sponsorships

Ticket purchases: All ticket and table purchases are final unless a different refund policy is clearly stated on the Site or in your order confirmation.

Donations: Donations are generally nonrefundable. If you believe a donation was made in error, contact us promptly.

Sponsorships: Sponsorship benefits (recognition, reserved seating, advertising, signage, etc.) are subject to (a) availability, (b) deadlines for providing logos/materials, and (c) reasonable production/print constraints.

5) Payment Processing

Payments are typically processed by third-party providers (e.g., payment processors or ticketing platforms). The Academy does not store full payment card numbers. Your payment may be subject to the third party’s terms and privacy practices.

6) Event Changes, Cancellation, and Force Majeure

The Academy may modify Event details (date/time/location/program) when reasonably necessary. If the Event is cancelled or rescheduled, we will communicate any applicable refund/credit options on the Site and/or by email.

We are not responsible for delays or cancellation due to causes beyond our reasonable control, including severe weather, fire, venue issues, government orders, public health emergencies, utility failures, or acts of God.

7) Attendance, Conduct, and Safety

Attendees agree to behave respectfully and follow venue rules and staff instructions. We may refuse admission or remove individuals for disruptive, unsafe, or unlawful behavior without refund.

8) Dietary Needs and Accessibility

If you provide dietary or accessibility requests, we will make reasonable efforts to accommodate them, but cannot guarantee accommodation in all circumstances—especially if requests are submitted after any posted deadlines.

9) Silent Auction, Live Auction, and Raffles

If the Event includes auctions or raffles:

Bids are binding at close, as announced at the Event or posted on the Site.

Winners are responsible for prompt payment and any pickup/shipping arrangements.

Some items may have restrictions, blackout dates, or expiration dates.

Raffles are void where prohibited and may be subject to separate posted rules and eligibility requirements.

10) Photos, Audio, and Video Recording (Media Release)

By attending the Event and/or participating in Event activities, you grant Pope John Paul II Academy permission to capture and use photographs, audio, and video that may include you for lawful Academy purposes (e.g., marketing, fundraising, reporting, social media, and archival use) without compensation.

If you have a serious privacy or safety concern, contact us in advance at [email protected]. We will try to offer reasonable options, though we cannot guarantee exclusion from all incidental capture in public areas.

11) Intellectual Property

All content on the Site (text, logos, graphics, photos, videos) is owned by or licensed to the Academy and may not be copied, modified, distributed, or used without permission, except for personal, noncommercial use.

12) Prohibited Uses

You agree not to:

interfere with Site operation, security, or access,

submit false or misleading information,

attempt unauthorized access to systems or data,

use the Site to violate any law or third-party rights.

13) Disclaimers and Limitation of Liability

The Site is provided “as is” and “as available.” To the fullest extent permitted by law, the Academy disclaims all warranties of any kind.

To the fullest extent permitted by law, the Academy will not be liable for indirect, incidental, consequential, special, or punitive damages arising out of your use of the Site or participation in the Event.

14) Contact Information

Pope John Paul II Academy
67051 Sunnyside Rd, Montrose, CO 81401
Email: [email protected]
Phone: (970) 249-2996

15) Governing Law and Venue

These Terms are governed by the laws of the State of Colorado, without regard to conflict-of-law rules. Venue for disputes shall be in the state or federal courts serving Montrose County, Colorado, unless otherwise required by law.

16) Changes to These Terms

We may update these Terms from time to time. The “Effective date” will reflect the latest revision. Continued use of the Site after updates means you accept the revised Terms.

Privacy Policy

Pope John Paul II Academy – Annual Gala Website Privacy Policy
Effective date: 11/01/2025

1) Scope

This Privacy Policy explains how Pope John Paul II Academy (“Academy,” “we,” “us”) collects, uses, shares, and protects information gathered through the Annual Gala website (the “Site”) from attendees, sponsors, donors, bidders, and purchasers (“you”).

This policy applies to information collected through the Site and related Event communications (e.g., confirmations and receipts). It does not necessarily apply to information collected offline (e.g., paper forms) unless we state otherwise.

2) Information We Collect

We may collect:

A. Information you provide

Contact details: name, email, phone number, mailing address

Registration details: attendee names, guest lists, table assignments, seating preferences

Sponsor details: company name, contact person, logo files, recognition preferences

Donation/purchase details: items purchased, donation amounts, receipt preferences

Dietary/accessibility needs (if provided)

Communications you send to us (support requests, form messages)

B. Payment information
Payment card and bank information is generally collected and processed by third-party payment processors. We may receive confirmation details (e.g., transaction ID, amount, date/time), but we do not intentionally store full card numbers.

C. Information collected automatically

Device and usage data: IP address, browser type, pages viewed, approximate location (derived from IP), referral pages

Cookies or similar technologies for functionality, analytics, and security (see Section 6)

3) How We Use Information

We use information to:

process ticket purchases, donations, sponsorships, bids, and receipts

communicate Event updates (timing, location, instructions, changes)

recognize sponsors/donors (as applicable and based on preferences/benefits)

operate, maintain, secure, and improve the Site

analyze Site performance and fundraising effectiveness

comply with legal, tax, and recordkeeping obligations

4) How We Share Information

We do not sell your personal information.

We may share information with:

Service providers that help operate the Site and Event (ticketing platforms, payment processors, email/SMS tools, analytics providers, event management tools)

Vendors/venue partners as needed for Event fulfillment (e.g., seating counts; dietary needs shared in limited form)

Recognition channels such as printed programs, signage, and certain Site acknowledgments when recognition is included in sponsorship/donor levels or when you consent, subject to any available opt-out/anonymous options

Legal/required disclosures to comply with law, enforce policies, or protect rights/safety

Organizational changes (rare) if there is a merger/reorganization, consistent with applicable law

5) Donor Privacy and Recognition

If you donate or sponsor, we may list your name or business in Event materials consistent with your selected recognition preference and/or the benefits included in your sponsorship level. If you prefer to be listed as anonymous or need a correction, contact us.

6) Cookies and Analytics

We may use cookies and similar technologies to:

enable core Site functions (security, session management)

remember preferences

understand traffic and usage (analytics)

You can control cookies through your browser settings. Some Site features may not function properly without cookies.

7) Email and Text Communications

We may send emails (and if you provide a mobile number, texts where permitted) about:

transaction confirmations and receipts

Event logistics and reminders

fundraising updates related to the Gala or the Academy (where permitted by law)

You can opt out of promotional emails using the unsubscribe link. Even if you opt out, we may still send transactional or administrative messages (e.g., receipts and critical Event updates).

8) Photos and Video at the Event

The Event may be photographed or recorded. Media may be used for Academy communications and fundraising purposes. If you have a serious privacy or safety concern, contact us in advance at [email protected] and we will try to accommodate reasonable requests.

9) Data Retention

We retain information as needed to:

fulfill Event-related transactions and provide receipts

maintain donation and tax records

meet legal and accounting requirements

resolve disputes and enforce agreements

Retention periods vary by record type and applicable requirements.

10) Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no method of transmission or storage is completely secure.

11) Your Choices and Rights

Depending on your location and applicable law, you may request to:

access the personal information we hold about you

correct inaccurate information

delete certain information (subject to legal/tax retention requirements)

update donor recognition preferences

opt out of marketing communications

To make a request, contact us (Section 12). We may need to verify your identity.

12) Contact Us

For privacy questions or requests:
Pope John Paul II Academy
67051 Sunnyside Rd, Montrose, CO 81401
Email: [email protected]
Phone: (970) 249-2996

13) Children’s Privacy

The Site is not intended for children under 13, and we do not knowingly collect personal information from children under 13 through the Site. If you believe a child has provided information through the Site, contact us so we can address it.

14) Changes to This Privacy Policy

We may update this Privacy Policy periodically. We’ll update the Effective date and post the revised version on the Site.